Job Opening: Administrative Assistant

August 20, 2021

Job Title: Administrative Assistant
Supervisor: CEO
Hours: 8:30-4:30 M-F
Rate: $15 per hour

The Community Giving Foundation is accepting applications immediately for a full-time administrative assistant. The hourly rate is $15 per hour. This position provides assistance to the CEO, performs general office duties, and serves as the front-line person in the office with visitors and stakeholders. Post-high school education preferred. Professional experience in office work, proficient technology skills and communication required.

Major Duties and Responsibilities

  • Coordinate board and committee meetings with agendas, staff handouts, minutes, invitations, meal ordering, logistics, set-up, etc., efficiently and consistently (using Microsoft programs as applicable.) Keep record of RSVPs to ensure quorum requirements.
  • Maintain updated contact information in Community Suite for current and former board/committee members and staff.
  • Maintain safe, clean and professional front desk area by complying with procedures, rules, personnel handbook, and regulations.
  • Coordinate community room schedule with outside organizations and staff needs utilizing Outlook calendar.
  • Obtain insurance certificates from outside organizations reserving conference room and handles distribution and collection of keys and codes.
  • Stay knowledgeable of Foundation happenings.
  • Take minutes at Community Giving Foundation board meetings (6x/year).
  • Receive necessary signatures from board members for policy updates, Foundation documents, etc.
  • Maintain annual conflict of interest and confidentiality forms for all board, committee, and staff members utilizing electronic forms and placing in Community Suite.
  • Send personal cards to Foundation friends and stakeholders as requested by CEO and staff.
  • Order office supplies regularly for all staff and cleaning business as requested.
  • Maintain electronic filing of Foundation newspaper press releases, obituaries, photos, and articles.
  • Open and distribute daily main for all staff following current procedures (scanning of invoices, etc.).
  • Schedule and handle logistics for staff retreats.
  • Maintain clean and presentable kitchen and conference room areas. (Each staff member is responsible for their own kitchen use.)
  • Maintain and prepare for recycling and paper shredding schedule.
  • Contribute to team effort by accomplishing related results as needed.
  • All other duties assigned by President/CEO.


  • Education: High school education
  • Experience: Administrative or office assistant

Key Competencies

  • Microsoft Office knowledge and experience
  • Professional behavior and appearance
  • Customer focused
  • Organization skills
  • Communication skills
  • Listening skills
  • Multi-tasking
  • Strong computer and technology skills
  • Phone skills

To Apply

Submit cover letter, resume, and references to:

Holly Morrison, CEO
Community Giving Foundation
725 West Front Street
Berwick, PA 18603